For you and your guests safty and piece of mind we carry public liabilty insurance of £10,000,000 and are insured by
Hencilla Canworth Ltd
For a full copy of the policy please click here
PAT or portable appliance testing is an important part of any health & safety policy. The Health & Safety Executive states that 25% of all reportable electrical accidents involve portable appliances. The Electricity at Work Regulations place a legal responsibility on employers, employees and self-employed persons to comply with the provisions of the regulations and take reasonably practicable steps to ensure that no danger results from the use of such equipment. This in effect requires the implementation of a systematic and regular program of maintenance, inspection and testing. The Health & Safety at Work Act (1974) places such an obligation in the following circumstances:
For more details on PAT Click Here
From here on in the Event organiser is known as The PROMOTER and The Nik Andrews Roadshow shall be known as the ACT.
1a. Bookings can only be confirmed after receipt of the deposit (amount detailed on contract) plus a signed (or agreed by email)
copy of the booking form. If the initial payment is received after expiry of the Provisional Booking Period (usually 7 days
from the posting of the booking form if posted or 2 days if emailed) and the date is no longer available then such payment
will be returned in full. A booking will be deemed to be confirmed when acknowledged by the ACT in writing or by email.
1b. The ACT will require the balance of any engagement fee payable to be made by cheque 14 days in advance of the
Engagement. Any discounts shown on this booking form will apply only if the outstanding balance is settled at least 14 days
before the function date. If there is less than 14 days between the time of booking and the engagement then at the ACTS
discretion the balance in cash maybe payable on the night in advance of the performance. Cheques should be made payable
2. If the PROMOTER cancels the booking or the event does not take place for any reason then the deposit will be forfeit. Full
payment will be sought if cancellation is made within 28 days of the performance date or if the ACT can show that another
function has been refused for the same date on the basis of this agreement.
3. The ACT will conduct themselves in a manner befitting the engagement and will respond to the PROMOTERS requests
relating to dress code, volume levels, music played, equipment location or any other reasonable request.
4. The ACT will require access to a properly earthed mains electricity supply, sufficient to allow safe usage of the required
equipment for the performance. If the supply is inadequate then the amount of equipment may be reduced. If the ACT
considers that the electricity supply or any other aspect of the event is unsafe then they reserve the right to refuse to
start or continue the performance after consultation with the PROMOTER. The provisions of clause 2 may also apply. Most
discos need a minimum of 2 x 13 amp supplies (not two plugs from an extension reel).
5. The ACT will use their best endeavours to attend the function. Should they be prevented from attending for any reason,
including accident or sudden illness, then the PROMOTER will receive a full refund of all monies paid to the ACT for that
function, however the ACT will not incur any additional liability for non-appearance. The ACT will do their upmost to make
sure that a replacement ACT is provided in their absence if able to do so.
6. Licences for the performance of recorded music are only required at public events. In most cases private parties, such as
wedding receptions, birthdays etc which are invitation only and attract no entrance fee do not require a licence. It is the
PROMOTERS responsibility to obtain such licences if required. Should the ACT be prevented from performing due to the
absence of any appropriate licence or similar permission or should the performance be cancelled for any other reason then
the provisions of clause 2 will apply.
7. The ACT will require adequate setting up time prior to the performance (usually a minimum of 1 hour but depending on
equipment needed this might be extended to 2 hours) and a sufficient period afterwards to dismantle and remove their
equipment from the venue (up to 2 hours maybe required). The amount of time required is dependant on the amount of
equipment and access to vehicles.
8. The PROMOTER is responsible for providing adequate supervision and safety of all guests, staff any members of the ACT
and customers at the venue and will be liable for any loss damage or injury to equipment and members of the ACT caused by
guests, staff or customers.
9. The PROMOTER warrants that they are entitled to use the venue for the purposes of the event and performance and that
the event does not breach any law, bye-law or conditions imposed on the property.
10. Any extension of playing time beyond that of the contracted time is purely at the discretion of the ACT and may be
subject to other constraints; however they will do their best to accommodate any such request. Fees for extended times
are charged at £30 per half hour or part there of and payable in advance of any extended time to the ACT in cash.
11. The ACT may have had to travel a considerable distance to attend your function and so it is the responsibility of the
PROMOTER to provide food and soft drinks for the ACT during the evening.
12. The PROMOTER engaging the ACT and the ACT accepting the engagement confirms acceptance of all these terms and
13. The ACT sometimes use deputies of similar quality in the event of illness.
14. Permission is given for the ACT to take photographs during the event. Photos taken during a child’s party will not be used
anywhere else by the ACT unless permission is obtained.